Staff-to-child ratio calculator
Enter the ages in a room and get the staff you must have on the floor.
Free daycare calculators and templates
23 of them, grouped by the shelf they belong to.
Ratios & staffing
5 tools
Classroom capacity calculator
Square footage and group-size limits turned into a licensed capacity per room.
Staff schedule builder
Cover opening, nap and closing while every hour of the day stays in ratio.
Teacher pay calculator
Hourly rate, payroll load and a room's total labor cost per week.
Staff turnover cost calculator
Your turnover rate and what each departure costs in hiring, training, cover and lost tuition.
Licensing & compliance
5 tools
Daycare licensing checklist
Every step from application to first inspection, tracked and printable.
Home daycare license checklist
The home-specific list: rooms, fencing, smoke alarms, household members, capacity.
Daycare cleaning checklist
Daily, weekly and monthly sanitizing tasks a licensor expects to see logged.
Emergency plan builder
Fire, lockdown, shelter and reunification steps in one printable plan.
Incident report form
Fill in a child injury or incident report with the ratio and body area, then print one page to sign.
Tuition & costs
5 tools
Daycare cost calculator
What a family will pay per week, month and year for the care they need.
Tuition rate calculator
Work back from labor, rent and enrollment to the rate a room has to charge.
Startup cost calculator
Build-out, licensing, equipment and the months of payroll before you break even.
Daycare budget template
A monthly operating budget with the expense lines a childcare program actually has.
Late pickup fee calculator
See what a late pickup costs you in staff time and overtime, and whether your fee covers it.
Enrollment & parent ops
8 tools
Enrollment form builder
A complete enrollment packet: child, guardians, health, authorizations, signatures.
Daily sheet generator
Meals, naps, diapers and notes on one printable sheet per child.
Daily schedule builder
Arrival to pickup as a timeline of color bars you can print for the door.
Parent handbook builder
Hours, fees, illness, discipline and closure policies assembled into one handbook.
Childcare contract template
Tuition, schedule, late fees, termination — a contract both sides can sign.
Daycare business plan template
An editable business plan with staffing from ratios, a 12-month budget and the cash you need.
Daycare menu planner
A weekly CACFP menu for breakfast, lunch and snack, checked against the meal pattern as you type.
Daycare waitlist tracker
Rank waiting families by room, priority and join date, and match each room's list to its open slots.